Organizational Structure

              

Vijayapuram Grama Panchayat – Organizational Structure

                    VIJAYAPURAM GRAMA PANCHAYAT
                              │
                              ▼
                  GRAMA PANCHAYAT GOVERNING BODY
                              │
                 ┌────────────┴────────────┐
                 ▼                         ▼
             PRESIDENT              VICE PRESIDENT
                 │
                 ▼
              STANDING COMMITTEES
                 │
       ┌─────────┼─────────┬──────────────┐
       ▼         ▼         ▼              ▼
    FINANCE   DEVELOPMENT  WELFARE   HEALTH & EDUCATION
                 │
                 ▼
              SECRETARY
                 │
                 ▼
            PANCHAYAT STAFF
                 │
       ┌─────────┼─────────┬─────────┐
       ▼         ▼         ▼         ▼
    OFFICE    CLERICAL   TECHNICAL  HEALTH
    SECTION    SECTION    SECTION   SECTION
                 │
                 ▼
             CITIZEN SERVICES

Staff Categories and Major Responsibilities

🏛️ Secretary

Head of Panchayat Administration

  • Implement the decisions of the Grama Panchayat Governing Body.
  • Lead the day-to-day administrative activities of the Panchayat.
  • Ensure compliance with laws, rules and Government orders.
  • Coordinate the financial and administrative affairs of the Panchayat.
  • Coordinate and supervise the functioning of staff in various sections.
  • Ensure efficient delivery of public services and grievance redressal.

📋 Assistant Secretary

Administrative Coordination

  • Assist the Secretary in administrative activities.
  • Assist in coordinating office operations.
  • Coordinate follow-up action on various files and applications.
  • Assist in implementing the decisions of the Panchayat Governing Body.
  • Assist in monitoring citizen service activities.

📂 Junior Superintendent

Office Supervision

  • Coordinate the activities of the clerical sections.
  • Supervise the maintenance of files, registers and official records.
  • Distribute work among different sections and supervise their functioning.
  • Ensure timely disposal of files.
  • Improve the efficiency of office procedures and workflow.

📑 Senior Clerk

Section-Level Responsibilities

  • Carry out the day-to-day functions of the assigned section.
  • Examine files and take necessary follow-up action.
  • Maintain registers and official records.
  • Examine applications and complaints and submit them to the concerned officers.
  • Assist in supervising clerical activities.

📝 Clerk

Clerical and Citizen Service Activities

  • Receive and examine applications submitted by the public.
  • Prepare files and process matters through the concerned section.
  • Handle assigned duties relating to tax, licences, certificates and other services.
  • Maintain registers, records and digital data.
  • Undertake necessary activities through K-SMART and other digital systems.

🧑‍💼 Front Office

First Point of Citizen Service

  • Receive applications and documents from the public.
  • Forward applications to the concerned sections.
  • Provide general information regarding Panchayat services.
  • Provide information regarding the status of applications.
  • Ensure citizen-friendly and responsive public service.

📁 Office Assistant

Office Support Services

  • Assist in the movement of files and official documents.
  • Assist in arranging and maintaining office records.
  • Perform day-to-day support activities in the Panchayat office.
  • Provide necessary assistance for meetings and official programmes.
  • Assist in maintaining office cleanliness and basic facilities.

🏗️ Engineering / Technical Section

Technical Inspection and Development Activities

  • Conduct technical scrutiny of roads, buildings, drainage and other development works of the Panchayat.
  • Provide technical assistance in preparing estimates for construction and development works.
  • Supervise public works from a technical perspective.
  • Conduct technical scrutiny relating to building permits.
  • Carry out measurement and completion inspections of project works.

🏥 Health / Public Health Section

Public Health, Sanitation and Waste Management

  • Coordinate activities relating to public health and sanitation in the Panchayat.
  • Coordinate waste management activities.
  • Take necessary measures to ensure cleanliness in public places.
  • Assist in activities related to prevention and control of communicable diseases.
  • Assist in organising health awareness programmes.

💰 Accounts / Finance Section

Financial Transactions and Accounting

  • Maintain records of Panchayat receipts and expenditure.
  • Handle bills, vouchers, receipts and other financial documents.
  • Undertake accounting procedures relating to various Panchayat funds.
  • Assist in preparing documents relating to the Panchayat budget.
  • Prepare records and information required for audit.

💳 Tax / Revenue Section

Local Tax Collection and Revenue Activities

  • Handle matters relating to Panchayat taxes, including property tax.
  • Maintain records relating to tax demand and arrears.
  • Examine applications and complaints relating to taxation.
  • Take necessary measures to improve tax collection.
  • Process applications for tax-related certificates and records.

📜 Licence Section

Trade / Institutional Licence Services

  • Examine applications for licences for trade establishments and other institutions.
  • Process licence renewal applications.
  • Assist in inspections to verify compliance with licence conditions.
  • Take follow-up action based on inspection reports.

🏠 Building / Building Permit Section

Building Permission and Related Services

  • Receive applications relating to building permits.
  • Verify documents and forward applications to the technical section.
  • Process related services such as building numbering and occupancy.
  • Assist in ensuring compliance with applicable building rules and regulations.

🤝 Welfare / Social Security Section

Social Security and Welfare Schemes

  • Provide services relating to various social security pension schemes.
  • Process applications of eligible beneficiaries.
  • Handle applications and documents relating to various welfare schemes.
  • Assist in implementing schemes for Scheduled Castes, women, children, senior citizens and other vulnerable groups.

📊 Plan / Development Section

Annual Plan and Development Activities

  • Assist in preparing documents relating to the Annual Plan.
  • Handle project proposals and beneficiary applications.
  • Maintain records relating to the utilisation of various development funds.
  • Collect information regarding the progress of development projects.
  • Assist in project-related actions arising from Grama Sabha decisions.

🚗 Driver

Official Vehicle Services

  • Drive the Panchayat's official vehicle safely and responsibly.
  • Transport officers and staff for official purposes.
  • Attend to basic vehicle maintenance and related records.
  • Ensure the safety and lawful use of the official vehicle.